HeyGuest

Say hello to effortless check-in.

QR-powered guest check-in, real-time attendance tracking, and smart attendee management — for events of any size.

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HeyGuest QR code event check-in platform — dashboard showing event management, guest lists, real-time attendance tracking and QR code scanning

How it works

Get up and running in three simple steps

01

Upload your guest list

Import attendees via Excel or add them manually. Organise guests by type — VIP, Speaker, Staff, and more.

02

Send QR invitations

Each guest receives a personalised email with their unique QR code — ready to scan at the door.

03

Scan & track in real-time

Guests scan their QR code at a self-service kiosk or staff device. Attendance updates instantly on your dashboard.

Everything you need to run a smooth event

From guest list to front door, HeyGuest handles it all.

HeyGuest QR code event check-in scanner showing instant guest verification at a conference entrance

QR Code Check-in

Fast, contactless check-in with a simple QR scan. Set up a self-service kiosk or use staff devices — no special hardware needed.

HeyGuest attendee management dashboard with guest list, status badges, search filters and bulk import

Smart Attendee Management

Import guest lists via Excel, manage attendee details, and categorise by type — VIP, Speaker, Staff — all in one clean dashboard.

HeyGuest real-time event analytics dashboard displaying check-in rates, attendance charts and key metrics

Real-time Attendance Tracking

See who's arrived, who hasn't, and your live attendance rate — updated the moment each guest checks in.

Email invitation with personalised QR code for seamless event check-in sent to each guest via HeyGuest

Email Invitations with QR

Send beautiful, personalised email invitations with each guest's unique QR code built right in. Track delivery status at a glance.

HeyGuest attendee list with Excel export, bulk import from spreadsheet and one-click guest management

Excel Export & Reporting

Export your complete attendee data to Excel — including embedded QR codes — for offline records or custom reporting.

Simple, transparent pricing

Choose the plan that fits your event.

Starter

Perfect for small gatherings and meetups.

  • Up to 50 guests
  • QR code check-in
  • Self-service kiosk
  • Basic attendee management
  • Email support
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Popular

Standard

For conferences, workshops, and corporate events.

  • Up to 200 guests
  • Everything in Starter
  • Email invitations with QR
  • Real-time attendance dashboard
  • Excel export & reporting
  • Priority support
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Premium

For large-scale events and organisations.

  • Unlimited guests
  • Everything in Standard
  • Multi-event management
  • Custom branding
  • Dedicated support
  • Advanced reporting
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Frequently asked questions

Everything you need to know about HeyGuest.

Each guest receives a unique QR code via email. At the event, they simply scan it at a self-service kiosk or with a staff member's device to check in instantly.

No! Any smartphone, tablet, or laptop with a camera works perfectly. You can set up a self-service kiosk using any device with a web browser.

From intimate gatherings of 20 to large conferences of 1,000+, HeyGuest scales with your needs. Choose the plan that fits your event size.

Absolutely. All data is encrypted in transit and at rest. We take data privacy seriously and comply with applicable data protection regulations.

Yes — you can categorise guests by type (VIP, Speaker, Staff, etc.), customise email invitations, and configure your kiosk setup to match your event.

No problem. Staff can search for any guest by name or email and check them in manually through the admin dashboard.

Get in touch

Ready to streamline your next event? We'd love to hear from you.

Email us

[email protected]

Chat on WhatsApp

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